Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. For more information, see Configure Schedule Planner and Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. You cannot delete subtypes that are being used. ; Select Submit. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. Requests for the current pay period must be made and approved no later than the Monday How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off Select subtypes. Select the start date of your request from the calendar. and from My Calendar. %PDF-1.5 % If you later select To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. End hours fields are displayed. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. The Request Time Off slider displays a calendar. Suite-wide Navigation. hbbd```b``VA$6d wg@$g0 "Yd5XddOA8"e\Q`3$;XL]M7,&ow LV"_L@ejiNg` The email will have a link to Kronos iSeries Central. 14. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. How to Remove Time Off that Has Already Been Approved 1. When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. ; Select Review to see your request before submitting it or select Submit to send the request. Click Cancel. %%EOF Click Tap More . Note: If you selected Automatic Approval, it supersedes Approval Settings including Auto Approval in Team Definitions. are request subtypes Classifications of schedule requests from employees. Kronos Coach Help . Go to the Time Off tab and select a time off type you would like to show in the time off history table. Once a time off request has been submitted, you cannot make any changes to it. Timecard approved by both employee and manager. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. Cancel Request . Kronos time-off cancel. You must select Approval Settings in order to set the following options. - Approved requests become Cancel Approved. Open a timecard and select the appropriate timeframe. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. For more information, see Timecards with multiple approvers. For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. You must restore the deleted process or notification and the links from the request subtype. /n Display the Control Center by doing one of the following. The request glance opens. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. 1st Half Day, To re-request the day you must create a new time off request. See the next step if you want to add time periods to the request. Managing Employee Time Off Requests 1. Retract or Cancel a Submitted Time Off Request. -]2 . or generic notification is deleted, the request subtype cannot be used. Caution: If paycodes are confidential for privacy or regulatory reasons, do Cancel from My Notifications: Click Home > Main Menu. l# "30,x` 6] If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. Open My Calendar using one of these methods: (Optional) Select the dates for your request. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. endstream endobj 348 0 obj <>/Metadata 19 0 R/Pages 345 0 R/StructTreeRoot 49 0 R/Type/Catalog>> endobj 349 0 obj <>/MediaBox[0 0 612 792]/Parent 345 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 350 0 obj <>stream The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. to override the behavior of the default request paycode. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . 3. Select the appropriate timeframe and search criteria. Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. ; Enter the number of hours you are requesting off in the Duration field. Click Cancel . Otherwise, if you are finished specifying your request. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Locate the pay period containing the time off Filter your search by category. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). %PDF-1.5 % Click Main Menu > My Information > My Calendar. Configure Staffing Dashboards. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. Coach Tutorial . The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. Note: You are not prompted to confirm cancel requests. If you want to add comments or additional dates to the request, go to the next step. You can approve the entire timeframe or part of the timeframe. Cancel from My Notifications. Click My Info > My Time > Time Off > History in Kronos WFR. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). Click on the paperclip on the line with Click the Requests tab. To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. You may also cancel your request after your manager has You can change or select additional dates later in the request process if you choose. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. Choose a different time off category, dates, or hours as Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. 163 0 obj <> endobj The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. Type of Time off. 2nd Half Day, or (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Tell Me. (Optional) Enter comments and notes. See Request Shift Swaps for more information. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. You can access the guide Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. Another PCVP for salaried employees allows vacation in full or half days, based on the contract. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed From your Home page, in the My Notifications tile, click My Requests. In My Notifications, click My Requests. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. icon in the title bar of the . The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. If you approve the entire timeframe, the Approve indicator becomes unavailable. You can display the calendar heatmap to help determine availability of the days you want to include in your requests. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Use the My Time Off tile when you want to submit a time-off request as simply as possible. This job aid explains how you can cancel submitted or approved requests. 1 Click Show Menu, This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. Using Manager Absence Calendar, managers can stay in the schedule to (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. Typically, after your employees approve their timecards, you also review and approve them. Q. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. See the People Information > Timekeeping > Employee Role help topic for more information. hbbd```b``N 3@$3dHr0.Dn [F0B R/ Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. ; Enter the start time of your requested time off in the Start hours field. Select a Pay Code from the list. To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. (Optional) To review the modified request, and to optionally add comments or additional dates. Hours, you must enter the times again. To group pending requests at the top of the schedule, click the. Select . Close. 3. 0 Depending on your access, you may also be able to remove your signoff to make additional changes. Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. End Time fields are displayed. Time-off requests can be configured to support many different employment scenarios. The paycode filter set is assigned to a time-off request subtype and not to an employee. Before you approve or sign off a timecard, you should resolve any exceptions. Click the . An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. The DAP defines all paycodes that this employee can access. You can approve the entire timeframe or part of the timeframe. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. Click Cancel Request. Select the dates for your request. Show me Maybe later. Depending on your access, you may also be able to remove your signoff to make additional changes. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. Timecard approved by employee but not by manager. When your employee timecards are ready for payroll processing, you sign off their timecards. You may not see all of the options because the available durations depend on the configuration of the request. If it was configured with only Hours, only the Start Time and Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. Change status to (All Status). For other half-day amounts, select 1st or 2nd Half Day or Hours. Time Off. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. Select a request to cancel. If a PCVP is assigned to the employee, but a paycode filter set is. field and select the type of Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. *(f` @/< When your employee timecards are ready for payroll processing, you sign off their timecards. %%EOF To review time-off request details, right-click the request. Click The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. Time-off requests can be configured to support many different employment scenarios. hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . Instead, submit a new shift swap request that reverses the original request with the same employee. Past Year = Time To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Click Tap Cancel Request if you want to cancel the request. 3. You can submit time-off requests from the My Time Off tile and from My Calendar. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. Select the end date of your request from the calendar. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. Yes. Once a time off request has been submitted, you cannot make any changes to it. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. 6.) Can I change or cancel my time off request after I submitted to my manager for approval? The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. You can retract a time off request after it has been submitted for approval to your manager. Time-off requests can be configured to support many different employment scenarios.. You cannot cancel swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. Click Tap the Requeststab. 0 After the timecard is signed off, however, you cannot remove approval. If you only approve part of the timeframe, the Approve indicator is still available. Modal body. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Note: You are not s. been approved, you can cancel the request. Gear. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Tap the . Note: You must also select an ] [|A&-@g`x` - Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. endstream endobj startxref However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. When you are finished specifying your request. Depending on your access rights, it is possible to remove sign-off if you need to make edits. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. For other half-day amounts, select Otherwise, if you are finished specifying your request. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that Tip: The start and end times reset if you select another duration. Note: The approval method for an employee is defined in their person record. The recommendations are based on coverage and accruals balances. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. You can select dates later in the request process if you choose. Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. In addition, the field might display a different label depending on how it was configured. 3. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. The system displays a summary of the current request. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. Hours. The Date field reflects the dates you selected in the previous step. In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. Refused if your manager refuses the request. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. 0 Select Next 3 months or Next Year for the period depending on the request date. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. When you click Cancel Request the arrow will change to pointing right showing an activity is Note: Whether or not . Select the day or days you want to add to the request. 218 0 obj <>stream 2. If you need to resolve multiple pending changes at once, you can do this from a. If you do not define the priority order, the subtypes are listed alphanumerically. LOG OFF . endstream endobj startxref Select the request you want to cancel. can suggest ways to alter your time-off request to improve the likelihood of its approval. Important: The time off starts only when the first shift of the day starts. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. at the bottom. Leave Accrual Type. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. %PDF-1.5 % If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. Select a request. endstream endobj 164 0 obj <. Select the one or more check boxes next to. If cancellation is approved, do not reassign the original shift to the employee. Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. The background color changes to a gray crosshatch pattern. Click Tap Main Menu > My Information > My Calendar. 225 0 obj <> endobj that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. (Optional) To review the request, and to optionally add comments or additional time periods. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . hbbd```b``f5 idfH DuMJ`~-d&@ endstream endobj 226 0 obj <. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save If it was configured with only Hours, only the Start hours and The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. %%EOF In the glance, you can view approval recommendations, employee accrual balances, and other request details. Cancel from My Calendar: Click New . 392 0 obj <>stream Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours A. by right-clicking on the existing request. In Duration select one of these options. Find your employee on your Dashboard under the Employees section 2. Would you like to view a quick tutorial on how to use Kronos Coach? The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. 290 0 obj <>stream The name of the type of leave. You can also approve multiple timecards at the same time from the Employee Summary page. track time spent or worked outside of the employees regular duties. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream Press the "Reset" soft key, located on-screen, and then confirm the restart by moving the cursor using the Tab button to "Yes" and pressing "Enter." Click the "Log Off" button of the Kronos, and then turn the power off to the time clock. Wait about 30 seconds, and turn the power back on. Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. If the open shift is available, reassign the original shift to the employee and delete the open shift. Ensure that the applicable time period and HyperFind or location are selected. You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. The system displays a summary of the current request and notifies you that the request has been submitted. (Durations and pay codes can vary among the days and ranges you specify.) 347 0 obj <> endobj 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream To navigate to past or future months, use the. Contact your UKG Representative for more information. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( padding-top: 56.25% !important; Click Tap Cancel Request . endstream endobj startxref To allow employees and managers to submit requests to cancel approved requests, in. Canceling an unapproved request, through the Time Off History screen.
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